#vacancy #job #Limassol

Personal Assistant - Family Office - Cyprus

We are seeking an experienced Personal Assistant to join our Family Office in Limassol (on-site). The role will primarily involve providing assistance to the UBO, Head of FO and the office's operational team.

**Key Responsibilities
*** To support the family office operations by providing administrative support to the UBO, Head of FO and operational team
* Preparation of agendas, documentation and meeting notes as required, handling sensitive information with discretion and a high level of accuracy
* To carry out extensive diary management (maintain calendar) and coordination of meetings and calls, often over several time zones and ever-changing diaries
* To provide general PA support, including document preparation, basic bookkeeping and managing correspondence
* To be the primary contact for business associates, and service providers, ensuring smooth communication flow
* To organise business and private travel, including itineraries, arranging visas, travel, accommodation and restaurants, and entertainment as required
* Provide a personalized level of attention and support to ensure needs are met and maintained
* Execution and monitoring of personal requests of the UBO
* To manage ad-hoc projects as and when required by the UBO or Head of FO
* To observe a code of strictest confidentiality at all times.


Qualifications and Skills
* Minimum of 3 years of experience in a similar role, ideally in a family office or for a UHNW individual.
* Demonstrates a high level of autonomy, initiative and independence.
* Fluency in Russian and English.
* Excellent organisational skills that reflect the ability to perform and prioritise multiple tasks seamlessly with strong attention to detail.
* Reliable and trustworthy, with a high degree of diplomacy and discretion - with the ability to build relationships at all levels.
* Exceptional communication skills for liaising with various stakeholders.
* Flexible and resilient, able to thrive in a fast-paced, high-pressure environment.
* Proficiency in Windows, including MS Word, PowerPoint and Excel.
* Excellent writing and proofreading skills.
* Proactive problem-solver, comfortable being the go-to person in the office.
* Has the flexibility to work additional/out of hours as necessary to meet the UBO’s needs as and when necessary.

To apply: please send your CV to Irina at [email protected]