#remote #vacancy #Assistant

Looking for Personal / Executive Assistant

We are a premium travel agency that combines high-end service, personalized attention, and modern financial technologies.
Our clients book and pay for their trips in cryptocurrency, while we provide full support, confidentiality, and seamless experiences from start to finish.
As the company grows, we are building a loyal and structured support team that will become the backbone of our expansion.
One of our key priorities is to hire a Personal / Executive Assistant to the CEO — a strategic and highly organized professional who will bring structure and efficiency to day-to-day operations.

🚀 About the Role

You will become the right hand to the CEO, combining strategic thinking with strong administrative and operational support.
This role requires flexibility, high attention to detail, and the ability to maintain order in a fast-paced, dynamic environment.
We’re looking for someone who can not only execute tasks but also build systems from scratch — from document management and communication flows to scheduling and process optimization.

📋 Key Responsibilities

1. Administrative & Operational Support
• Research and coordinate the company incorporation in a new jurisdiction
• Communicate with legal and financial advisors, banks, and service providers
• Prepare and fill out banking and legal forms
• Handle business correspondence and vendor management
• Maintain up-to-date documentation and ensure organized data flow
2. Personal & Business Support for the CEO
• Manage the CEO’s calendar, meetings, calls, and travel arrangements
• Oversee and filter incoming emails, prioritize and delegate tasks where possible
• Coordinate communication with accountants and financial consultants
• Track deadlines, deliverables, and follow-ups across different departments
• Support with tax and financial matters when needed
3. Organization & Systematization
• Audit and organize 10–12 active email accounts accumulated over the past decade
• Build and maintain an efficient digital filing and documentation system
• Help set up effective internal tools and optimize existing processes

💼 We’re Looking for Someone Who:

• Thinks strategically and understands business context
• Is highly organized, responsible, and detail-oriented
• Can prioritize effectively and work autonomously
• Takes initiative and improves systems rather than just maintaining them
• Handles confidential information with professionalism and discretion

**
🌐 Language Requirements**

• English — required (Upper-Intermediate or higher)
• Russian — preferred
• Additional languages — a plus

💰 Conditions

• Remote work with a flexible schedule (to be agreed upon)
• Contract on demand, potential for long-term collaboration after the trial period
• Compensation: depending on experience and workload
• Trial period: 2 months

Тг: @marirozze